1. Read the exact request first
Do not build one large file before you know what the receiving portal asks for. Check the document name, accepted format, file-size limit and whether a translation, signature or explanation is required. Make a short checklist from the request so that you do not add unrelated pages.
2. Use the clearest source you have
A well-scanned original usually gives a better result than a screenshot of a screenshot. Make sure every corner of the page is visible, turn sideways pages upright and avoid dark shadows. For photographs or relationship evidence, use captions that identify the people, occasion, place and approximate date without exaggeration.
3. Put pages in a reader-friendly order
Group related pages together. A simple order is a short cover or index page, the main document, then supporting pages in date order. For evidence spread over time, date order makes the story much easier to understand. Use Merge PDF after you have checked the order.
4. Compress carefully, then inspect
Compression reduces size by reducing the amount of image data. Begin with a moderate setting and open the finished PDF at normal reading size. If dates, stamps, handwritten notes or faces are unclear, use a clearer source or a lighter compression level. Compress PDF shows the new file size so you can compare it with your upload limit.
5. Make a final submission check
- Correct document selected
- All pages present and right-side up
- Names, dates and signatures readable
- File name explains what it contains
- Size is within the stated portal limit
- Original copy retained separately
Useful PDFDaddy tools
Webform Documents Merge Compress, Client Info Builder, Relationship Proof Album Builder and Split PDF can help you prepare the right file for the right request.
This guide is for document preparation only. It is not legal advice and does not decide what IRCC will accept. Always use the current official instructions for your application.